Why Payaca is becoming the go-to platform for renewable energy installers

If you’re running a plumbing, heating or renewables business in the UK and starting to expand into heat pumps, solar or EV chargers, you’ll know that juggling quotes, compliance, team scheduling, and customer communications can quickly turn into a nightmare. What if there was a single system that handled all of this, and made your business easier to run?

That’s where Payaca steps in.

Designed specifically for the UK renewable energy and property sector, Payaca is more than just another software platform. It’s a tool built with real tradespeople in mind, people like you, running real businesses, who need to save time, stay compliant, and grow without the chaos.

Let’s dive into why more plumbing and heating businesses are switching to Payaca, and how it could transform how you run yours.

Built for installers, not IT managers

Unlike generic job management tools, Payaca was created by listening directly to renewable energy installers. From heat pumps to EV chargers and solar, the team behind Payaca asked the right questions:

• What slows you down?
• What causes mistakes?
• What’s holding back your growth?

The result? A platform that tackles the real-life problems installers face every day.

Payaca takes the headache out of quoting, compliance, and coordination – whether you’re handling MCS paperwork, managing DNO applications, or ensuring your team is in the right place at the right time. The system is clean, intuitive, and UK-specific, so you’re not wasting time customising tools built for other industries or markets.

Proven success with businesses just like yours

This isn’t just theory – Payaca’s already helping businesses like yours scale faster and run smoother:

• VitoEnergy, a leader in heating and renewables, used Payaca’s Scale Program to tighten up its operations and keep its mission to decarbonise UK homes on track.
• OVO Solar & Heating needed a way to manage local installers under one national brand. Payaca provided them with a standardised system across all their partners, while maintaining central oversight.
• Guscott Heating used Payaca to simplify field operations, automate follow-ups, and gain full visibility on every job – turning the software into the backbone of their business.

It’s not about adding complexity. It’s about taking it away so your team can focus on what they do best, installing quality systems and growing the business.

All-in-one tools with integrations that make sense

Payaca connects all the moving parts of your business in one place. Here’s what it can handle out of the box:

• Job management: From quote to invoice, track everything in one smooth workflow.
• Scheduling and team management: Keep your team organised with live updates and daily schedules, even offline via the mobile app.
• Compliance made simple: Generate MCS-ready quotes, track DNO applications, and cut the risk of compliance errors.
• Customer experience: Homeowners get their own Client Portal to view proposals, track jobs, sign documents, and make payments, anytime.
• Profit tracking: Understand job profitability and material usage with real-time visibility.

Plus, Payaca integrates with the tools you’re probably already using, including:

• Accounting: Xero and QuickBooks
• Payments: Stripe
• Emails: Gmail
• Automations: Zapier
• Design Tools: OpenSolar, EasyPV, Heat Punk, Spruce
• Energy Assessment & Grid Connections: Simplified Energy, ENA Connect Direct
• Suppliers: City Plumbing

So rather than adding “another bit of software” to your stack, Payaca becomes the system that holds everything else together.

A smarter way to scale your business

If your goal is to grow without getting bogged down in paperwork or losing track of profitability, Payaca is worth a serious consideration. It’s built for people who want to do things properly – without needing a full-time administrative team to keep things running smoothly.

Whether you’re just dipping your toe into renewables or you’re already handling multiple installations a week, having the right systems in place can be the difference between chaos and control.

If you’re ready to get your plumbing and heating business running smoothly, from bookkeeping and VAT to tax planning and systemising your finances – drop us a message at info@togetherwecount.co.uk. We’re here to help with all your accounting needs